November 17, 2011

Bethalto Public Library District

Board of Trustees Meeting

November 17, 2011

The meeting was called to order by Cheryl McMillen, Vice President.

Present:                  C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

Absent:                  P. Beiermann, P. Stemmley, L. Gunderson

Also present:         Mary Brewster, Library Director; Kevin McRae, Accountant.

The minutes of the Board meeting of October 20, 2011 were approved as written.

Motion 1:  It was moved by R. Hellemeyer and seconded by M. Brown that bills in the amount of $50,313.49 be paid.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

PUBLIC PARTICIPATION

REPORTS

The Financial report was presented by Kevin McRae, Accountant. (See file)

       Discussed using funds from First National to help pay down loan balance in the future.

The Librarian’s report. (See file)

COMMUNICATIONS

COMMITTEES

UNFINISHED BUSINESS    

            Report on Annual Trivia Night.

NEW BUSINESS

            Discussed grants – Illinois State Library on various construction grants.

            Agreement with Scheffel & Company, P.C. for audit services pricing for three years. Report on letter. Board agreed to sign.

Motion 2:  It was moved by M. Brown and seconded by E. Hauser that Levy Ordinance 2011-9, General Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

Motion 3:  It was moved by R. Hellemeyer and seconded by C. McMillen that Levy Ordinance 2011-10, Building & Equipment Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

Motion 4:  It was moved by M. Brown and seconded by E. Hauser that Levy Ordinance 2011-11, Illinois Municipal Retirement Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

Motion 5:  It was moved by E. Hauser and seconded by R. Hellemeyer that Levy Ordinance 2011-12, Audit Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

Motion 6:  It was moved by E. Hauser and seconded by R. Hellemeyer that Levy Ordinance 2011-13, Liability Insurance Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

Motion 7:  It was moved by M. Brown and seconded by E. Hauser that Levy Ordinance 2011-14, Social Security Fund be adopted.

                Ayes:      C. McMillen, M. Brown, E. Hauser, R. Hellemeyer

                Nayes:   none

                Absent:  P. Beiermann, P. Stemmley, L. Gunderson

The meeting was adjourned by C. McMillen at 7:35 p.m.